A Notary Public also referred to as a Public Notary or simply as a Notary is a member of the oldest branch of legal profession in England and Wales – and can be defined to be a qualified specialist lawyer acting as a co-ordinator between the English legal system and other foreign systems of law so that your legal documents can be used abroad.


If the Notary Public is satisfied after carrying out the Notary Public’s obligations, the Notary Public will issue a notarial seal of office to the document, or where appropriate a notarial certificate. The form of notarial seal of office is exclusive and personal to each individual notary public.


The Notary Public’s primary duty is to the document itself - not to the individual presenting it. Notarial acts therefore require high standards of care as this is relied upon by third parties such as foreign government officials. A Notary Public may satisfy his obligations where appropriate by drafting documents and/or witnessing the execution of the documents; authenticate the contents of the document; by administering oaths and declarations.

Each notarial matter is different and the requirements and timescales will vary according to whether the client is a private individual or a company and according to the processing times of third parties such as the Foreign and Commonwealth Office, legalisation agents, translating agencies and couriers, etc. Some of the typical key stages are likely to include:

1. Receiving and reviewing the documents to be notarised together with any instructions you may have received
2. Liaising with your legal advisors or other bodies to obtain the necessary documentation to deal with the document (e.g. information from Companies House or foreign registries, powers of attorney etc)
3. Checking the identity, capacity and authority of the person who is to sign the document
4. If a document is to be certified, checking with the issuing authorities that the document/award is genuine. In the case of academic awards, this would entail checking with the appropriate academic institutions.
5. Meeting with the signatory to verify their identity and to ascertain that they understand what they are signing and that they are doing so of their own free will and ensuring that the document is executed correctly
6. Drafting and affixing or endorsing a notarial certificate to the document
7. Arranging for the legalisation of the document via the Foreign Office and / or relevant embassy
8. Arranging for the storage of copies of all notarised documents in accordance with the requirements of the Notarial Practice Rules 2019

 

Who?

  • Gregory White BA MPhil TEP is a qualified solicitor and Notary Public. Gregory White was awarded the post graduate Diploma in Notarial Practice from the University of Cambridge & qualified as a Notary Public in 2012.
    Although Gregory White’s notarial practice is separate from his solicitor’s work, his dual qualification of being both a solicitor and a Notary Public allows him to use his extensive legal knowledge and experience to successfully represent both individuals and companies requiring bespoke notarial services which is unique to their respective requirements.
  • Beverley Thompson-Haughton is also a qualified Solicitor & Notary Public and Beverley Thompson-Haughton’s notarial practice is separate from her solicitor’s work.

 

Why?

The Notary Public’s price structure is straight forward and transparent.

You will be charged a proper fee which is appropriate to the level of service offered to meet the cost of acting properly in accordance with notarial regulators and meeting the demands of good professional notary public practice.

For most matters, you will be advised of current service fees and timeline as soon as you have provided your exact requirements. For more complex matters you will be told how your fee will be assessed.  

There are no hidden fees nor VAT.

The Notary Public is providing you with an efficient service at a competitive rate.

Occasionally unforeseen or unusual issues arise during the course of the matter which may result in a revision of fee estimate. Examples of this could include where additional documents are required to be notarised, additional translations or legalisations are needed to meet the requirements of the receiving jurisdiction, third party fees are adjusted to reflect external factors such as fuel price changes and so on. Any changes in the fee estimate will be notified to you as soon as possible.


Competitive and experienced


The Notary Public has a solid know-how of company and corporate issues as well as extensive notarial knowledge required to accommodate private individuals. www.facultyoffice.org.uk


Regulation


Each notarial practice is regulated by the Faculty Office of the Archbishop of Canterbury whose address is: -


The Faculty Office
1 The Sanctuary
Westminster, London SW1P 3JT
This email address is being protected from spambots. You need JavaScript enabled to view it.  www.facultyoffice.org.uk.


The vast majority of clients are extremely satisfied with notarial services provided. If you have complaints about your notarial work please do not hesitate to contact your Notary Public and if the matter cannot be immediately resolved your complaint will be referred to the Notaries Society, who have a Complaints Procedure which is approved by The Faculty Office.

Alternatively, you can complain to the Notaries Society direct. Please write (but do not enclose any original documents) with full details of your complaint to: -

 

Secretary of The Notaries Society
Christopher Vaughan
Old Church Chambers
23 Sandhill Road
St James
Northampton NN5 5LH
This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Finally, even if you have your complaint considered under the Complaints Procedure you may at the end of that procedure or after a period of eight weeks from the date you first provided your notification that you were dissatisfied, make your complaint to the Legal Ombudsman, if you are not happy with the result. The contact details are: -

 
Legal Ombudsman
PO Box 15870
Birmingham B30 9EB
Telephone number 0300 555 0333
This email address is being protected from spambots. You need JavaScript enabled to view it. www.legalombudsman.org.uk


If you decide to make a complaint to the Legal Ombudsman, you must refer your matter to the Legal Ombudsman within eight weeks from the conclusion of the complaint process.


Professional Indemnity Insurance


The above regulations are complied with by making the required details of professional indemnity insurance available in hard copy at your Notary Public’s offices.  These details can also be sent to you if you prefer.